MEDITECH
Scanning and Archiving
product brief

MEDITECH's Scanning and Archiving solution enables health care organizations to move toward a paperless environment by storing all health care information on-line. This application provides customers with an organization-wide solution to their document scanning and imaging needs, enabling staff members to quickly scan documents into their system, review the quality of images, associate documents with patient records, and incorporate the resulting digital documents directly into users' workflow. The Scanning and Archiving application enables customers to generate and maintain complete, secure, legal medical records. Tools are incorporated to efficiently organize and manage enterprise-wide documents, resulting in an increase in the quality of patient care and safety, and improved revenue cycle as well as a reduction in the risk of liability due to paper loss.

Highlights:
The Scanning and Archiving application provides organizations with:
   • Enterprise-wide paperless capabilities
   • More timely completion of the legal medical record post-discharge
   • More expedient record processing by Health Information Management (HIM) staff and clinicians
   • More efficient reproduction of the legal medical record
   • More streamlined electronic document management and indexing, as forms electronically generated by the system are already part of the patient record
   • Immediate access to scanned images in the Electronic Medical Record, improving the quality of patient care
   • Improved revenue cycle via electronic data capture at the time of registration and billing.

Standard Features

Document Scanning
Users have the ability to scan documents in both portrait and landscape formats, individually or in batches.

Image Viewing
An image viewer provides a full page display of images. Users are able to rotate, flip, and zoom in and out of images as well as review the quality of imaging.

Archived Data and Image Storage
Organizations have the ability to store data on any device that presents itself to the MEDITECH system as a Microsoft® Windows®-accessible platform storage device.

Bar Code Recognition
The application is capable of recognizing bar code labels or codes on pre-printed forms to identify document type and/or patient identification to allow automatic indexing of documents.

Improved Revenue Cycle Management
Users have the ability to scan patient information such as drivers' licenses and insurance cards into their information system and to link this information to patient billing records to enhance the revenue cycle. This scanning and indexing of information is incorporated into the registration process to expedite workflow. Some of the information that can be scanned at the point of registration includes legally identified documents, such as surgical consent forms and living wills, in addition to clinically relevant data, including values from outside laboratories.

Streamlined Health Information Management Processes
The Scanning and Archiving solution streamlines the release-of-information process within the Health Information Management Department. Requests are honored without the cumbersome tasks of finding and copying documents, and reassembling the charts.

The use of scanned documents results in the reduction of storage issues and inherent costs of retrieving paper charts. In addition, chart requests are dramatically reduced with the capability for clinicians to review patients' comprehensive medical histories on-line.

Clinicians benefit from immediate access to scanned images in the on-line medical record. Physicians also have the ability to complete all chart deficiencies from any workstation. Scanned images are linked to the incomplete record notifications to alert physicians of any deficiencies. Physicians may simultaneously view and electronically sign documents, which immediately updates deficiencies. This automatic transaction does not require the intervention of a Health Information Management analyst, thus streamlining workflow.

Streamlined Coding Workflow and Tools for Monitoring Coder Productivity
The Scanning and Archiving application helps to ensure medical records are comprehensive and complete by the efficient incorporation of images into the workflow. Patients' complete charts are available to coders through MEDITECH's Enterprise Medical Record application while the coders perform their work, enabling on-site or remote coding in a paperless environment. Coders have worklists, based on their user profiles, to navigate through charts while coding. In addition, Health Information Management professionals are able to manage and prioritize patient charts as well as assign workload.

Simplified Creation of a Legal Record
Any documents or forms generated in the system via clinical and/or administrative documentation are automatically indexed into the electronic chart in a defined order, which facilitates the easy creation of an electronic record. Additional printing and re-scanning of these forms is not necessary. Using this electronic record, your health care organization ultimately produces a facility-defined legal record.

Portable Medical Records on CD
MEDITECH customers are able to easily generate complete legal records on CDs. This subsequently contributes to the ease in reproducing the legal medical record. With the legal record available on CD, patients have a portable medium on which to access their personal health information.

Administrative Tools
Reports are provided for users to track the movement of images in the system, and to monitor staff performance.

Business Office Scanning
A future Business Office component of the Scanning and Archiving product will incorporate document scanning into the workflow of MEDITECH's financial applications so that organizations can include scanned documents into their financial solutions such as Human Resources, Accounts Payable, and Materials Management.

MEDITECH
Medical Information Technology, Inc.
MEDITECH Circle
Westwood, MA 02090
781-821-3000
www.meditech.com